Privacy Policy

Last Updated: June 9, 2026

Hirevoo Marketing and Consultancy Private Limited (“Hirevoo”, “Company”, “we”, “our”, or “us”) respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, process, store, disclose, and protect personal information when you access or use our website, applications, recruitment platform, applicant tracking systems, hiring solutions, candidate databases, employer services, and related offerings (collectively, the “Platform”).

By accessing or using the Platform, you consent to the collection and processing of your information in accordance with this Privacy Policy.

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1. Information We Collect

We may collect the following categories of information:

1.1 Personal Information

• Full Name
• Email Address
• Mobile Number
• Date of Birth
• Gender
• Location
• Profile Photograph
• Resume/CV
• Educational Qualifications
• Employment History
• Skills and Certifications

1.2 Employer Information

• Company Name
• GST Details
• Business Address
• Recruiter Details
• Hiring Requirements
• Job Descriptions
• Subscription Information

1.3 Technical Information

• IP Address
• Browser Information
• Device Information
• Operating System
• Cookies
• Login Activity
• Platform Usage Information

1.4 Communication Information

• Emails
• Chat Messages
• Support Requests
• WhatsApp Communications
• Call Recordings (where legally permitted)

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2. How We Use Information

We may use information for:

• User Registration
• Account Verification
• Job Matching
• Candidate Recommendations
• Recruitment Services
• Resume Processing
• Hiring Analytics
• Customer Support
• Fraud Prevention
• Platform Security
• Marketing Communications
• Product Improvement
• Compliance with Applicable Laws

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3. AI and Automated Processing

Hirevoo may use artificial intelligence and machine learning technologies to:

• Match candidates with jobs
• Generate candidate recommendations
• Rank applications
• Analyze hiring patterns
• Improve recruitment efficiency

Users acknowledge that AI-generated recommendations are informational in nature and should not be relied upon as the sole basis for hiring decisions.

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4. Information Sharing

Hirevoo may share information with:

Employers

Candidate profiles may be shared with employers when:

• Candidates apply for jobs
• Candidates express interest in opportunities
• Candidates opt-in to visibility features

Service Providers

Third-party providers assisting with:

• Cloud Hosting
• Analytics
• Communication Services
• Payment Processing
• Customer Support

Legal Authorities

Where required by law, court order, regulatory request, or governmental authority.

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5. Candidate Data Protection

Candidate information remains confidential and shall only be disclosed for legitimate recruitment purposes.

Employers and recruiters using Hirevoo are prohibited from:

• Selling candidate data
• Sharing candidate data without authorization
• Using candidate information for marketing purposes
• Creating unauthorized databases

Violation may result in account suspension and legal action.

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6. Communication Consent

By registering on Hirevoo, users expressly consent to receive:

• Emails
• SMS
• WhatsApp Messages
• Platform Notifications
• Phone Calls
• AI-Assisted Calls
• Product Updates
• Recruitment Alerts

Users may opt out of promotional communications subject to applicable law.

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7. Data Retention

Hirevoo may retain personal information for as long as:

• The account remains active;
• Required to provide Services;
• Necessary to comply with legal obligations;
• Required for dispute resolution;
• Required for enforcement of agreements.

Hirevoo reserves the right to retain anonymized or aggregated information indefinitely.

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8. Data Security

Hirevoo implements commercially reasonable technical, administrative, and organizational safeguards designed to protect information against:

• Unauthorized Access
• Data Loss
• Misuse
• Alteration
• Disclosure

However, no internet-based system can be guaranteed to be completely secure.

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9. User Rights

Subject to applicable laws, users may:

• Access their information
• Request correction of inaccurate information
• Update profile information
• Request deletion of certain information
• Withdraw consent where applicable

Requests may be submitted to the contact details provided below.

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10. Cookies

Hirevoo uses cookies and similar technologies to:

• Improve user experience
• Remember preferences
• Analyze platform usage
• Enhance security
• Deliver relevant content

Users may control cookie settings through browser preferences. For more details, see our Cookie Policy.

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11. Children’s Privacy

Hirevoo Services are not intended for individuals below 18 years of age without lawful authorization.

We do not knowingly collect personal information from minors in violation of applicable laws.

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12. Third-Party Links

The Platform may contain links to third-party websites or services.

Hirevoo is not responsible for the privacy practices, content, or policies of third-party platforms.

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13. Changes to This Policy

Hirevoo reserves the right to modify this Privacy Policy at any time.

Updated versions shall be published on the Platform.

Continued use of the Platform constitutes acceptance of the revised Privacy Policy.

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14. Contact Details

For privacy-related requests, grievances, or inquiries, users may contact the designated Grievance Officer at the above contact details.